Job Description
The incumbent will be responsible to perform a variety of administrative functions for the Safety & Security Department. This position requires ability to develop relationship with variety of people and project a professional image through in-person and phone interactions. Should be a self-starter and possess ability to work with minimal supervision. Should be reliable and handle multiple work assignments which may be difficult to prioritize.

Responsibilities:
The incumbent will be responsible to:
Keep attendance, leave & overtime record of security departments employees.
Ensure that filing and record keeping are designed and maintained to permit easy retrieval of information.
Compile and prepare monthly, quarterly and yearly survey and other reports.
Assist Manager / Director in preparation of departmental budget.
Ensure smooth functioning of the office.
Type all memos / letters of the department.
Maintain close coordination and work in collaboration with other departments (like Design, MMD, FMD, HR etc.) to provide and obtain continuous support and services.
Provide shared administrative support to relevant personnel within the divisions as assigned.
Coordinate with HR in respect of arranging interview, getting the required forms filled of new employees to assist applications / new employees in recruitment process.
Prepare all purchase requisitions / material stock requisitions and follow up for material ordered / requisitioned.
Screen telephone calls, handle them personally and give information based on knowledge or department heads viewpoint.
Carry out clearance of employee ID Cards.
Issue parking stickers to employees for the designated parking areas and maintain database of the sticker requisition form.
Assist in security clearance and preparing of security passes during high profile events.

Requirements:
Graduate from a recognized university with at least 5 to 6 years of relevant experience.
Organized and focused individual with excellent communication and interpersonal skills.
Track record of mastering new tasks with little or no supervision.
Excellent organizational skills & discretion with confidential information.
Proficient in use of computer packages especially MS OFFICE.

Apply
Interested candidates should forward their resumes to human.resources@aku.edu
Please mark the subject with 10001215.
Only Shortlisted candidates will be notified.
Applications should be submitted latest by December 8, 2019